IRELAND · ConOps checklist
ConOps checklist for drone operators in Ireland: what it is and how to prepare one
As a drone operator in Ireland, having a clear overview of your operational procedures and safety measures is essential. A Concept of Operations (ConOps) provides this overview and is often a requirement for obtaining operational approvals. In this article, we discuss what a ConOps is, why it's important, and how to create one.
What Is a ConOps?
A ConOps (Concept of Operations) is a formal document that sets out the operational procedures and safety measures associated with a drone operation. It offers a structured overview detailing how the drone will be used, the risks involved, and the strategies for managing those risks. Preparing a thorough ConOps is fundamental for securing operational approvals from the Irish Aviation Authority (IAA) and for maintaining safe and compliant drone operations.
The process for developing a ConOps includes identifying the operational goals and requirements; detailing procedures such as flight planning, risk assessment, and communications; assigning responsibilities within the UAS operator team; establishing training and implementation plans; and regularly updating the document to reflect changes in operations or regulations.
- Overview of organisational structure and operational objectives
- Description of flight profiles and communication protocols
- Comprehensive risk management and safety measures
- Delineation of responsibilities for all involved personnel
- Implementation strategy and maintenance plan
Why Is a ConOps Important for Drone Operators?
For drone operators in Ireland, the ConOps serves not only as an internal reference but also as a key submission document to the IAA when applying for approvals under the Specific Category or Standard Scenarios (STS). It evidences that the operation is planned and controlled in a manner that effectively mitigates risks and complies with EASA regulations integrated into Irish law.
Moreover, a ConOps aids in formalising the operator’s safety policies, facilitates staff training, and prepares the team for managing unforeseen events such as emergencies or incidents, enhancing overall operational safety.
- Mandatory document for approval in complex or specific category operations
- Supports structured risk management aligned with EASA requirements
- Improves internal workflow, safety culture, and operational clarity
- Enhances communication with regulatory bodies and other stakeholders
How to Create a ConOps: Practical Checklist
Drafting a ConOps should start with a detailed assessment of your planned operation. Document the type and specifications of the drone, operational environment (Open or Specific Category), anticipated flight profiles, and coordination with other airspace users. Also, outline communication protocols and safety measures clearly.
Use this checklist as your framework:
- 1. Define the operational objectives and scope clearly
- 2. Specify the UAS type, its equipment, and operational limitations
- 3. Detail operational procedures including flight planning, roles of crew members, and communications
- 4. Identify hazards and apply risk assessment methods such as PDRA or SORA to define mitigation measures
- 5. Develop comprehensive emergency response procedures (ERP) tailored to your operation
- 6. Assign responsibilities and establish training requirements for all personnel
- 7. Schedule regular reviews and updates to keep the ConOps current with operational or regulatory changes
Coordination with the IAA and National Requirements
While the EASA Easy Access Rules provide a harmonised baseline for ConOps preparation, the IAA may require additional information or impose particular standards specific to Irish operations. Early engagement with the IAA is advisable to clarify these expectations, especially when seeking operational approvals in the Specific Category or under STS.
Additionally, Irish national laws concerning privacy, data protection, airspace usage, and interaction with other airspace users may affect your ConOps content. You must verify these elements with the IAA or other relevant authorities and incorporate them where applicable.
- Discuss with the IAA early to understand specific ConOps content requirements
- Consider and document compliance with Irish laws alongside EASA rules
- Include local safety protocols, privacy considerations, and airspace coordination measures
- Update your ConOps per feedback from the IAA or changes in national regulations
Common Mistakes When Creating a ConOps
A frequent pitfall when preparing a ConOps is creating a document that is too vague or generic, which fails to address the particular details of the operation. Such shortcomings can delay IAA approval or result in refusal.
Also, insufficient focus on practical risk mitigation and emergency response procedures can compromise operational safety. The ConOps should be clear, specific, and actionable so that all team members understand their roles and responses, especially in unexpected situations.
- Overly general or incomplete descriptions of operational processes
- Omission of practical emergency procedures and ERP details
- Lack of clear allocation of responsibilities among personnel
- Insufficient communication or alignment with IAA approval criteria
- Failure to maintain and update the ConOps as operations or rules change
Frequently asked questions
Is a ConOps mandatory for drone operators in Ireland?
Yes, a Concept of Operations (ConOps) is mandatory for drone operators seeking approval for Specific Category operations or for using Standard Scenarios (STS). It is a vital document demonstrating that the UAS operation can be conducted safely and in a controlled manner.
Where can I find a sample ConOps?
Templates and examples of ConOps documents can be found within the EASA Easy Access Rules for Unmanned Aircraft Systems. These serve as an excellent foundation for developing your own tailored ConOps.
Do I need to update my ConOps regularly?
Yes, regularly reviewing and updating your ConOps is essential. Changes in operational parameters, regulatory requirements, or technology must be reflected in the document to remain compliant with IAA and EASA expectations.
Can DroneManual assist in creating a ConOps?
DroneManual provides structured guidance, illustrative examples, and templates that help operators develop their ConOps. The platform supports building a compliant and well-organised operations dossier in line with European and national requirements.